Welcome to our article on how to respond to a request for quotation! In this article, we will show you how to navigate to a quote request, how to indicate whether you are interested in the job or not, and how you are able to change your response from interested to not interested.

Why it is important to indicate your response on a request for quote?

You should indicate an interest for a quote request only if you plan on quoting the job, so that the associated property manager knows that they should be expecting contact from you regarding site visits and other information required.

You should indicate that you are not interested, so that property managers are not waiting for a response from you. This will allow you to maintain good relations with those seeking out jobs from your business.

To begin, you will log in to your VendorPM account. You can find any pending quote requests on the home page, as pictured below.

Clicking on a pending quote request will bring you to a page where you can review the job. A task card on the quote request page shows your next step, starting with Accept request.

Click Accept request to let the property manager know you have an interest for this job. Then review or edit the message that will be sent to the property manager, and click Send and accept quote.

This will then change the status to Accepted.

If you are ready to upload a quote at this point, the task card will show Submit your quote, where you can upload price estimates and relevant documents.

Find the quote request in question on the Quote Requests page. Click into the quote request you are looking to decline

From there, click on the arrow next to "Approved" in the top right hand corner, and select Decline.

Pick a reason for declining the request, then click Submit. This will update your response to the property manager and the associated quote request through VendorPM.

Declining a Quote Request

When indicating you are not interested in a quote request, you will click the quote request you are looking to respond to from either Home, or the Quote Requests page.

This will take you to the quote request information, where you can review the job and indicate whether or not you have an interest on the quote request.

From there, click Decline request.

A pop-up will appear, which will ask you to pick a reason as to why you are declining the quote request. This information will be communicated to the associated property manager, saving you time as you do not have to reach out to them personally.

Click the Submit button when you have selected or filled in your reason.

The status of the quote request will now change to Declined by you.

Thank you for reading our article and learning how to respond back to request for quotations. We hope you found this helpful!

Interested in reading more vendor related articles?

Check out our Editing your Profile Listing Article. [https://help.vendorpm.com/en/articles/5527252-editing-your-profile-listing]