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Managing & Editing your Quote Request & Adding More Vendors

Enterprise Leaders and Property Manager

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Written by Phillip Williams-Oliveira

Accessing Your RFQs

  1. From the left-hand navigation menu, click Quote Requests under Manage

  2. This will take you to your full list of RFQs


Finding your Quote

Search by quote request title. Use the Service filter and the Sort menu to narrow the list.

You can also sort by deadline to bring upcoming or past RFQs to the top.


Editing your Quote Request

  1. Click into the RFQ you wish to edit

2. On the overview page, click "Details"

Then "Edit"

You can make any changes to the Quote Request's General Information.

Including:

  • Overall Budget,

  • RFQ Submission deadline,

  • Estimated award date

  • Project Timeline (the ideal start and end date)

  • Number of desired quotes

  • Sealed quotes (can be turned on, but not turned off)

  • Collaborators

  • Description of work

  • Attachments

  • Contacts

    As shown below.

And click Save when you're done

Note: you'll be asked to confirm before your changes are saved. Saving updates the Quote Request and notifies everyone invited to it.


You can also edit the Breakdown of Work by clicking "Edit" next to Breakdown of work.

This will open up a new page, where you can make changes to the Breakdown of work.

Click Save when you're done.


Overview Tab

The quote request page has three tabs: Overview, Activity and Details. On the Overview tab you can view all of your vendors statuses and ratings.

You can also compare bids amongst all the vendors from the respective quote request in the Bid breakdown per vendor section of the bid summary, or you can download a summary as a PDF or XLSX file. Downloading a summary isn't available while quotes are sealed.


Inviting More Vendors to Your RFQ

Important: Inviting a vendor to an RFQ does not add them to your vendor list or Preferred list. This is a one-time invitation to quote on the specific job.

  1. From the RFQ overview, click Manage

2. Select Invite or Remove Vendors

3. You’ll be taken to the Marketplace search

You can always remove the vendor in your cart by clicking Remove under the vendor name. When you remove a vendor, choose a reason. The vendor will see the reason.

After removing/adding a vendor, select Update Quote Request to update your changes.


Other Ways to Manage Your RFQ

The Manage menu also includes:

  • Change to open quote - Allow vendors in the marketplace to join and submit quotes. Once changed to an open quote, it cannot be changed back to invite only.

  • Upload a quote - Enter a quote on a vendor's behalf.

The Quote actions menu lets you Extend quote request, Cancel quote request, Subscribe to updates, and Add/Remove subscribers.


Looking ahead to Review and Award a Quote? or to Rate and Review a Vendor?

See our article on Rating & Reviewing a Vendor

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