Welcome to our article on the Additional Insured COI Feature!
The Additional Insured feature is a critical enhancement that allows property management companies to list additional insured entities required specifically at the RFQ and job level, ensuring compliance with specific insurance requirements set by PMCs.
Enabling the addition of additional insured entities, the feature helps manage risks and enhance liability coverage, providing added legal and financial protection for both vendors and PMCs.
Adding and Managing Property Entities
Adding Entities
New Properties - Entities can be added when creating a new property - by accessing the Additional Insured Entities section and using the option to add additional insured entities
Existing Properties - You can contact your account manager to add entities to your existing property.
Viewing Entities
Entities associated with a property can be viewed through the property’s details page
Editing Entities
You can contact your account manager to update entities on your property.
Additional Insured can apply to an RFQ in two ways:
Entities added to a property - if the property has additional insured entities, the vendor you award must list them on their Certificate of Insurance. The RFQ page shows a note that the awarded vendor will need to include additional insured entities, and the vendor's documents list them under Job requirements. You can choose not to add an additional insured entity to a property.
Your company's insurance requirement - your company's Certificate of Insurance (COI) requirement can also ask for Additional Insured, with its own instructions and no minimum coverage amount. On the RFQ, it shows as its own requirement, Certificate of Insurance (Additional Insured), under your company's requirements, separate from any property entities.
How are standard compliance requirements different from RFQ-level requirements?
PMC-level requirements
These are the mandatory blanket requirements a vendor must meet to become compliant.
RFQ-level requirements
These requirements for additional insured entities are specific to individual properties and RFQs. They are tailored to each job and include additional insured entities as needed by the asset owner.
Both requirements are listed on the RFQ page post-award. If your company uses property clearance, you'll also see Property requirements.
Viewing job status and documents of an RFQ-level requirement
View Job Status
This status is visible on the RFQ details page, indicating whether the vendor has met the PMC-level and RFQ-level requirements.
View Vendor Documents
Click the 'Documents' button in the awarded vendor section on the RFQ page.
Submit Additional Insured COI for vendors
You can submit from the RFQ page by clicking the 'Documents' button in the awarded vendor section, then use the 'Upload for vendor' option on the pop-up.
